SEQ Fire
How we cut 10 hours of weekly admin and built a paperless field ecosystem
The Bottleneck
Kane (Director) runs a high-volume fire safety business. The problem wasn’t getting the work; it was recording it.
Techs were filling out paper logbooks, driving them to the office, and admin staff were manually typing them into the system. It was slow, prone to error, and created a massive bottleneck in invoicing.
They didn’t need a ‘pretty website’. They needed a digital nervous system.
The Protocol
We eliminated the paper trail to increase speed and accuracy.
Digital Logbooks: Techs log data on-site via a custom iPad portal.
Zero-Touch Invoicing: Invoices generate automatically upon job completion.
Compliance Sync: Instant report generation for safety audits.
The Digital Logbook
We replaced the clipboard with a custom ‘Staff Portal’.
Technicians now log inspections, upload photos, and sign off on compliance directly from their iPad. This data syncs instantly to the office, eliminating the ‘drive-back-to-base’ lag time.
Automated Compliance
In Fire Safety, paperwork is the product.
We automated the report generation. Once a tech hits ‘Submit’ on site, the client receives their compliance certificate and invoice automatically. No data entry required.
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